We live in an increasingly connected world. Information is king and a deluge of data arrives every time you pick up your smartphone, look at your computer, or turn on your television. Businesses handle an increasingly large and diverse quantity of data on a daily basis. To harness the power of the information you generally need some level of data input support to organise the raw data into a form which can be used to drive your business forward.
1. Time is Money
You can ask one of your team to do the data input. You can even spread the task across the whole team. However, this takes each team member away from their key business role. Since time is money, this may delay completion of important, revenue producing tasks and affect your profit margins. Additionally, asking highly paid staff to carry out routine work can make the work very costly on a per hour basis.
Accuracy is totally critical to ensuring your data is reliable and can be used confidently. Data input tasks need to be completed by someone whose attention to detail and precision is absolutely top notch. Incorrect data is more than just a nuisance, it can create major problems. Incorrect contact details may mean your clients do not receive critical information. Inaccurate costing information can lead to overspending on your projects. Errors in metrics which you are relying upon to steer your business forward can have a massive impact on your business forecasting. Business data needs to be reliable. You don’t have time to double check work to ensure it is correct.
Fast typing speeds are important, though not at the expense of accuracy. Using a specialist who can provide both accuracy and speed makes sense. Information produced will be reliable and able to be used straight away, saving the business money as well as time.
4. Motivation and Productivity
You can ask your staff to do the data input alongside their main role. However, frequent requests for staff to complete routine admin and data input when this is not part of their role can reduce staff morale. Such requests can lead to resentment, lack of motivation and feelings of being undervalued. At best this could lead to a reduction in productivity, at worst staff may vote with their feet, leaving you with a costly recruitment and onboarding campaign to manage.
For all of these reasons, outsourcing your data entry to an expert makes sound business sense.
What kinds of Data Input can be Outsourced?
Just about any bulk data input can be outsourced. Contact information is frequently outsourced since it is very time-consuming to collate and keep up to date. This is one reason why the input of business cards and contact information into Excel for upload into CRM or telemarketing systems is one of my popular services.
If you are considering outsourcing your next data input task, please get in touch with me and I’d be pleased to help.