Voice Recorders are useful for so much more than the traditional task of dictating letters, memos and reports.
Here are eight ways to harness the power of the voice recorder in your business. Doing so can save you time, and as we all know, time is money.
If you have lots of ideas for content but all your ideas run away screaming at the sight of a blank screen or blank sheet of paper, then recording your content on a voice recorder can be a great way to get over that block. Send the resulting recording to your Virtual Assistant. They can turn it into a document that you can upload to your site with pride. They will ensure the grammar and spelling are correct, source appropriate photos and create graphics to use with the post so that it looks polished and effective when you upload it to your site.
Send your VA the audio file from a video. Great if you need a written version of your video for a handout. Very useful if you want to sub-title your video. Brilliant for creating a blog post from your video content. Re-using content in new ways is a wonderful way to increase reach by allowing your audience to consume content in the way they prefer.
Record all your ideas for innovations within your business and send the recording out to be transcribed. Workflows, process documents, induction manuals and many other documents can be planned easily in this way. Once you have recorded it all, your Virtual Assistant can transcribe it and, if necessary, organise the information into a logical sequence. The result is a bespoke document that fully reflects your business.
If you suffer from Blank Page syndrome and just can’t think when faced with a computer screen, why not create your business plan using a voice recorder and have your transcriptionist organise your thoughts into a plan that will help you to keep your business on track.
This will bring changes to your business and you will need a written document which outlines how you will handle things like access requests, requests to be forgotten and of course, the all important plan for how you will store, manage and protect the data which you hold. Tell your voice recorder all about your plans, the methods you will employ, and the safeguards you will put in place… your transcriptionist can turn it into documentation.
Never miss anything in your group again. Record it all and have someone transcribe it. Don’t forget to ask people to talk one at a time though. You may miss valuable content if you let people talk over each other. I do have experience in transcribing focus groups and if this is something you would be interested in, then please contact me.
Within HR, the advent of the smartphone voice recorder has transformed meetings. So many attendees surreptitiously record potentially difficult meetings on their smartphones that some HR consultants choose to openly record these types of meetings on dedicated voice recorders in addition to having notes taken longhand. This two-pronged approach can help to ensure people feel they have received a fair hearing. There is little room to dispute what has been said and the participants can agree on whether the minutes or the verbatim transcribed recording should be used.
Using a dedicated voice recorder rather than a smartphone is recommended in this case because the recording is higher quality, will catch more of the discussion accurately and will be easy to download and send to your transcriptionist. An excellent quality recording will also ensure greater accuracy in the transcription as everyone will be heard clearly. I provide both minute taking and transcription services, and with a background in HR, have the knowledge and experience to ensure the meeting is recorded effectively and accurately. Click here to learn more about my services.
If you are feeling overwhelmed with things to do, one option is to use your voice recorder to just list all the stuff you need to do. You can just listen to it when you are planning your day. A better idea is to send it to your VA for transcription. Not only will they transcribe the information, but they may well be able to help you with some of the items on the list. This will create more time for you to tackle the things on the list that only you can do. Your To Do list will shorten instantly when your VA takes some of the routine tasks and admin items off your shoulders.
Authors and Researchers.
Whether you are writing fiction or non-fiction, a voice recorder can be your friend. You can record ideas, chapters or even entire books if you choose, and send it all out to be transcribed.
If you are researching a subject it can be helpful to voice record ideas (quietly if you are in the library) from any sources you have consulted. It’s also a very convenient way to keep track of your bibliography to ensure you don’t forget anything. Just record each source on a single, dedicated audio file and send it out to your VA or transcription expert when you are ready. They will transcribe it into your chosen layout as well, saving you endless hours messing about with the tab key and swearing a lot.
If your research involves interviewing people, you can use the voice recorder rather than taking notes, allowing you to fully concentrate on the person whom you are interviewing. Your VA can then transcribe it all for you to review at your leisure.
If you are keen to try out the wonders of the voice recorder, keep your eye out for my next blog post, which will help you to choose a suitable recorder for your needs.