Planning a successful project involves managing a number of moving parts, ensuring that everything fits together to create a beautifully engineered whole which runs smoothly along to a well-managed conclusion. These five tips will help you to ensure your next project does exactly that.
Have a breakdown
No, not a nervous breakdown. A breakdown of the project. Break the whole thing into component parts. This will allow you to work out timings for each discrete section as well as identifying which parts are dependent on each other. You can then start to look at the order in which you will tackle the elements of the project as well as who will be responsible for each area and which tasks are dependent on each other.
Knowing which parts are dependent on each other is critical to designing an effective and successful project plan which delivers maximum productivity with minimum delay.
Plan for Failures
By which I don’t mean plan to fail, but rather examine your project for weak points, problem areas and dependencies that might trip you up. If you have examined the areas where you think there could be a problem and have contingency plans available to mitigate the risk of failures in these areas, you will feel more in control of your project.
Task sequencing and expected task duration are key to a well-run, successful project plan. There is absolutely no point engaging the kitchen fitter for Tuesday 10th if the electrician isn’t due to finish the rewiring of the room until Thursday 12th and the plumber won’t finish the pipework until Friday 13th.
By constantly monitoring the project, and the order in which you need or want tasks to happen, you can also see clearly when things start to go off track and take corrective action to bring the project back onto track. This might involve changing the order in which tasks are completed. Perhaps prioritising a particular area of the project to ensure it completes to time and does not delay other parts of the project which are dependent upon its successful completion.
Keeping up to date with everything that is happening on every strand of the project is crucial to success. Making sure you know if something is delayed, has hit a problem, or is on target to complete more quickly than expected. Ensuing people have the information they need to solve any problems. Putting people in touch with each other when their work has dependencies. Negotiating day to day changes to the project plan to take account of issues arising whilst still ensuring you can deliver the full project to time and budget.
Choose the Right People
Engaging people with the right set of skills to complete tasks well, to time and budget, is a critical element of successful project control. If you have to re-do an element of the project this will generally take three times as long as planned. Poor work is done, discovered, undone and then re-done correctly.
Time is money and if you want a task carried out correctly and efficiently then outsourcing the work to an expert is one of the best investments you can make. It will take them less time, it will be done correctly, and it will be right first time.
Being careful to engage the correct people for the job at the start of a project will help you to bring that project in on time and within budget. An expert will have a very accurate idea of how long a task will take, what might go wrong, have a plan to control risk, and the skills and resources necessary to complete the task to a high standard.
If you do have an admin project you are looking to complete, I would love to chat to you so please do get in touch. I can take on any size of project from Inboxes that are threatening to explode, through offices that need some organisation to make them work efficiently, all the way up to putting processes and procedures into place to support a business that is looking to scale up.