HR Support: How to save time and money

HR Consultants, are you spending hours doing HR Support tasks such as creating documentation, sorting out admin, doing your marketing and taking your own notes in meetings?  Are you working every evening instead of spending time with family?  Are you unable to take on more clients because you are mired in the type of admin that you used to have an assistant for?  Wouldn’t it be fab if you could have an assistant just like you did in corporate life, but only use them when you need them.  Wouldn’t it be fab to be able to take on more clients and earn more money but still work the same hours?

The answer is straightforward:  A VA with a background in HR who understand what you need and has the skills to provide it.  It’s like having your own HR support function on call whenever you need something time consuming doing, and leaves you free to really help your clients with the issues they are facing.

I can, and do, support a range of business owners with quite a wide variety of general admin tasks.  However, my specialism is HR support work.  It’s my background, it’s the area of work I love most, and because I understand the sector, I know what is required, and as a result I can add a lot of value to your business.  I know what needs to be done and can get on and do it whilst you concentrate on the work you love.

I thought it might be helpful to share with you the top services that HR Consultants regularly ask me to perform to give you an idea of what a VA can support you with.

Handbooks and Documentation.

Often this will be proof-checking existing documents or updating the layout or content to match the client’s templates.  This is a really popular service and can really save a consultant time.  All the tedious bits are done for them and they are then free to concentrate on making sure the content is spot on.

Note Taking.

Often for Grievance and Disciplinary hearings though not exclusively so.  This is a popular one as it’s difficult to take notes and run the meeting effectively.  The notes take a while to write up, and for this type of meeting, turnaround speed is very important.  Being able to rely on me to type up the notes quickly and accurately means my clients don’t have to miss time with their children because they are tied to the computer late into the night writing up the notes of their latest meeting to make sure they can turn them around quickly.

Diary and Meeting Management

As a HR Consultant you have a really busy diary.  Organising all the different meetings, events and activities effectively is critical to ensuring you can make the most of your precious time and provide the high level of service which your clients expect and deserve.  Having someone else manage the often time-consuming back and forth involved in setting up meetings can be a real time saver.

InBox Management

Dealing with the routine day to day correspondence that doesn’t need your expertise.  Highlighting interesting opportunities which you might wish to take advantage of.  Corralling newsletters into a separate area to read later. Keeping things tidy so emails can be found when needed.

Correspondence.

Updating standard letters with new details so they can be sent out. Sending off reference requests and chasing them up if they don’t return promptly.  Completing routine templates with new information.

Research and copy writing.

Not just for articles and blog posts but also searching LinkedIn or the Internet for particular groups of people, creating key points reports on new legislation and finding contact information for people.

Transcription

Whether it’s focus groups or the recording from a grievance, disciplinary or other meeting, an accurate record is critical.  Speed and accuracy is always important but never more so than in HR situations in which a person’s career could be affected by the outcome of the meeting.  The individual, the HR Consultant and the company all need the matter resolved quickly.  Promptly submitted, accurate notes are a small but critical element to achieving this resolution.

This is not an exhaustive list because every business is different and faces different challenges.  A VA is there to help you to negotiate the challenges in a way that makes sense for you and your business.  I am always happy to chat about the admin tasks that are taking up time that you’d rather spend on income generation or with your family.  You can get in touch with me here for a chat.

Posted in Blog.