Productivity starts with the Environment
It is easier to be more productive if your environment is organised in a way that makes sense to you. Time is money. If you can find things easily and quickly when you need them, rather than scrabbling through boxes of dis-organised paperwork you will be able to make best use of your time. Of course, organising the office takes time, you are busy and perhaps feel you have more pressing tasks to deal with. However, tackling it a bit at a time makes the task more manageable.
You could start with the desk, removing clutter and finding ways to organise the items you require so they are to hand. If you can find things more easily then you will be able to work more quickly. Organising the desk need not be expensive either. I love IKEA for low cost organisation solutions. For example, I use a plastic IKEA cutlery tray for pens, paperclips and staples etc. The tray slides up the drawer easily so items stored under the tray can be retrieved quickly. If you don’t have time to trek off to IKEA, there are other options. Empty jars, Syrup and Treacle tins are great for storing elastic bands, paper clips, and other small items. Tins are also great for pens, pencils and rulers. Perfect if you prefer your stationery out on the desk, right where you can grab it.
Are you comfortable? Is everything where you can reach it easily and safely? If you have a land line phone, do you need to stretch to answer it? Is your computer screen, keyboard and mouse located at the right height and at a comfortable distance from where you are sitting? Can you adjust your chair to ensure adequate back support? If you are uncomfortable you will cause health problems. In addition, it is difficult to work productively if you are uncomfortable. There are a number of websites which provide advice on how to set up your workstation effectively. One very useful source of information is this NHS site: How to sit correctly
Are the wires of your computer and devices snaking all over the place and creating a mess or a trip hazard? Try taming them with wire tamer tubes. These are available at IKEA and at DIY stores. Alternatively, lower cost solutions include Ty-Raps or string. In my house, wires get tied up with knitting wool because I always have some lying around.
Pinterest is full of really great ideas for keeping office items under control, including the Lego Figure approach. Stick a flat Lego brick to your desk then stand your Lego figure on the brick, put your cables into the figure’s hands, and you have an instant wire tamer. This will only work with fine wires such as Iphone cables and phone chargers. There are also numerous Pinterest boards showing varied Lego-related organisation ideas for both home and office.
There are many ideas available to increase the efficiency of your work area and help with productivity including a number of blogs and Pinterest boards. But if you don’t want to spend time trawling the internet for ideas (after all, the point is to increase productivity, not spend hours on Pinterest), then you could approach a Virtual Assistant. Many Virtual Assistants, myself included, are able to organise offices to ensure they are healthy, productive places to work. If you would like some help getting your office organised, please click here and choose you preferred method to get in touch with me.